Kastle and Able Moving & Storage have partnered to offer you a 10% discount on your move. Simply email kdize@ablemoving.com and mention promo code KSAble2017.
Preparing to move your office or business can be a challenge for anyone; the key to success is preparation. Break the complex process down into manageable parts or stages. Use this office move checklist as a guide to keep you organized and on track.
CATEGORY:
1. Project Development and Space Selection Access Control Technologies
- Move timeline and project schedule
- Employee census and occupancy review
- Site survey and facility review of current and proposed locations
- Desired square footage needed at new location
- Floor plan for new space that identifies work stations, equipment centers, offices, conference room needs, fixtures, and other support spaces
- Architect for new construction, upgrades and/or buildouts
- Office relocation budget
2. Technology
- IT infrastructure assessment of current and proposed locations
- Inventory of all technology assets
- Evaluation of current cabling and network via industry best practices
- Evaluation of technology upgrades for potential project consolidation
- Inventory of critical business and support applications
- Evaluation of network downtime options versus redundant hardware and applications during cut over
- Desktop relocation support strategy and resources
- Evaluation of power, AC, ventilation, network and equipment positioning requirements
3. Furniture Selection
- Furniture selection criteria and specifications
- Comprehensive furniture inventory
- Evaluation of furniture options:
- Reuse existing furniture
- Repurpose existing furniture
- Purchase new furniture
- Purchase refurbished options
- Sell/decommission old furniture
4. Telecom
- Evaluation of phone system: order new or relocate existing
- Phone numbers: order new or transfer existing through carrier
- Data services: order new or transfer existing (POTS, T-1, ISDN, DSL)
5. Security
- Complete all of the below items - or simply contact Kastle!
- Create a master employee roster and access levels
- List specialty areas that require restricted access
- List areas that require enhanced fire suppression
- Research monitoring services for employees and new facility
- Security system: select or transfer existing services
- Create a security plan for vacated space until turnover
6. Move Prep
- Select department move coordinators
- Identify building restrictions for move hours
- Schedule elevator access at origin and destination
- Schedule parking and unloading at new site
- Obtain any special moving and/or parking permits
- IT staff onsite during the disconnect and reconnect of servers and data centers or consider outside support
- Arrange to have sensitive items packed and moved
- Computers
- Telephone equipment
- Networking equipment and servers
- Seating assignments at new location
- Packing needs for employees
- Common area packing requirements
- Plan for protection of confidential information
- Packing schedule: determine what can be packed in advance vs. last minute so your business can continue to operate as efficiently as possible with the least amount of interruption Communicate packing/labeling guidelines – professional movers will provide custom packing instructions and labels
- Packing supplies: ask your mover about crate rental vs. corrugated material – saves time, money and is better for the environment
- Ensure boxes or containers are properly packed and labeled with office location or name, importance, and contents
- Protection of floors, walls and elevators
To learn more about Kastle’s approach to managed security for moves, simply contact us at info@kastle.com.